Dealer fleet management made simple and affordable

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Core Functionality
  • Tracks vehicle, customer, rental and edit-history data
  • Prints official PDP Group rental forms plus any customer-supplied forms (in PDF format)
  • Maintains a complete audit trail of rental history to facilitate a manufacturer audit
  • Robust reservation system including both a grid and list view
  • Custom vehicle and rental fields, including the ability to customize the views displayed
  • Split billing - charging a rental to different departments and reimbursement types
  • A robust reporting dashboard with charts, graphs and reports to track your fleet utilization

Optional Modules
  • Topaz Digital signature pad support to capture electronic signatures
  • Credit card authorization and processing
  • CDK Global DMS integration
  • Vehicle recall alerts and tracking updated nightly using our partnership with RecallMasters, the industry-leading provider of vehicle recall data

CDK Global     RecallMasters

Architecture is a 100% web-based system that allows automotive dealers to manage their loaner/rental car fleets with officially approved forms for all major manufacturer's programs. We partner with PDP Group, the leading insurance provider for loaner-car fleets, to bring you the latest forms for every state in the United States and Canada. Our agreement with the PDP group requires us to update the rental forms within 10 business days of being notified of a change, so you will always have the correct form.

Our Software-as-a-Service offering is hosted by Amazon Web Services in one of the finest data centers in the world. Our dedicated servers provide lightning fast response time providing a very nice user experience. The rental forms provided by the PDP group are rendered as PDF files that are duplex-printed, but we can also print on any pre-printed forms that you provide.


The system has simple, but granular security, so you determine which users can add, edit vehicles, customers and rentals. There is even a view-only mode for users who just need to check fleet availability. Your data is secured at a state of the art Amazon data center and is protected with tight SSL security. We have redundant data backups employing both Amazon hosted backup and a third party backup service which takes snapshots of your data every 60 minutes and copies it to a secure remote site.

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